Volunteer Information
The following documents are required for all Athletics & Recreation Volunteers. \ Use the Supervisor Checklist as your guide. Linked here is the DocuSign power form to begin the volunteer onboarding process.
- Supervisor Checklist
- Job Description
- Volunteer Agreement Letter
- Volunteer Election of Workers Compensation Coverage
- CANRA Mandatory Reporter Form
- Defensive Driving Test - ONLY if operating a vehicle on behalf of the university.
- Copy of Driver's License
- CPR/AED/First Aid Certification. See certified department American Red Cross instructors to coordinate.
- DIII Rules Test - ONLY required for NCAA Volunteer Assistant Coaches. See Senior Associate Athletic Director for Compliance to coordinate.
Additional Info - Review these on-boarding topics with the volunteer. As the supervisor of an Athletics and Recreation volunteer, you are responsible for making sure they are familiar with departmental and UC Santa Cruz policies and procedures.
- Introduction to Athletics & Recreation
- UCSC Principles of Community
- Worker's Compensation procedures in case of injury
- Athletics and Recreation Facilities Emergency Procedures/Evacuation Plan (under construction)
- Athletics and Recreation Facilities Access and Policies
- University of California Policy on Sexual Harassment
- Office for Diversity, Equity and Inclusion
- UC Santa Cruz Hate/Bias Policy
Please note: UCSC Staff HR Policy prohibits a volunteer from signing up to do the same work that another staff person is paid for. Please make sure that the job description for your volunteer is not already a paid position. Additionally, volunteers will be required to complete a background check.
Facility Access - If your volunteer needs access to the Athletics and Recreation Facilities, after the volunteer has passed their background check, please complete the Facility Access Request Form. This is only necessary if the volunteer does not have another method of access. For instance, if the volunteer is a current UCSC student, they do not need to submit this form, because they have access with their student ID card. If the volunteer already has a Slug Rec Membership, they do not need to submit this form. In addition, if their volunteer duties do not require them to have access to the facilities, then you don't need to complete this form.
All volunteer forms should be submitted to the Athletics & Recreation Business Operations Manager, Cristen Babik. If you have questions about the process, contact Cristen at cbabik@ucsc.edu.
Frequently Asked Questions
Who is eligible to be a Volunteer?
There are criteria that must be met to be eligible to sign up as a volunteer. For instance, someone who is employed full time by the University is not eligible to sign up as a volunteer. Volunteers are subject to the same Staff HR policies and if a person is already employed 100% of the time, a volunteer assignment would take them over 100%.
Do Volunteers need to get a background check?
Yes. All volunteers are required to have a background check with the exception of student volunteers which will be determined on a job specific basis.
How do Volunteers get access to Athletics and Recreation facilities?
If the Volunteer is a current student, they are able to access the facility with their Student ID card. If they already have an Athletics and Recreation Slug Rec or Slug Rec PLUS+ Membership, they are able to gain access with their membership card. If the volunteer does not have either of these, the supervisor completes an Athletics and Recreation Facility Access Form.
